GoSource — procurement advisory and engineering services that scale without more administration

The challenge

GoSource is a growing consultancy with two sides pulling in the same direction: strategic procurement advisory and engineering services. To deliver, they need to recruit and present the right consultants — strategic buyers, mechanical design engineers, electrical and automation engineers, calculation engineers and quality leads — in a steady stream. Each such role draws in applications, conversations and follow-ups.

The problem was not a lack of interest, but the administration around it. An application came in via a form, had to be emailed to the right person, entered into a spreadsheet, given a status marker and then followed up manually. The same detail was entered in several places, CVs were scattered across inboxes, and no one had a consolidated view of where each candidate stood. The more roles GoSource opened, the more time went into moving information around — time that should have gone to clients and consultants.

GoSource needed a platform that looked professional in both languages, collected applications in a structured way, and made the manual handling disappear rather than grow in step with the business.

What Nuvid built

Nuvid built and deployed GoSource's entire digital platform, not as a single form but as a coherent system where site, data and administration hang together. Concretely, we delivered:

• A bilingual site (Swedish and English) that presents procurement advisory, engineering support and sourcing services — with clean, search-friendly URLs and 301 redirects so that no links are lost.
• Career pages with one listing per role, where each listing has its own application form with fields for LinkedIn, CV and message.
• Meeting booking ("Book a meeting") and contact routes so that interested clients and candidates can start a conversation directly from the site.
• A form flow that, for every application, sends an email to the right recipient, uploads the CV to secure file storage and saves the application to a database — all in one go.
• A login-protected admin panel on its own subdomain that shows applications, status per candidate, KPIs and a progress dashboard, built on the same database the site writes to.
• Automatic confirmation to new applicants via a scheduled job, so that no application is left unanswered.

The point is that GoSource does not need to switch tools or relearn anything — they get a platform where everything is gathered in one place. An application submitted on the site appears immediately in the admin view, with the right status and the right recipient notified. See more examples of similar work under our solutions.

How much time it frees up

The gain lies in the fact that every step previously done by hand now happens automatically. When an application comes in, no one needs to copy details between email, spreadsheets and a candidate list — it is written directly to a shared database, the confirmation email goes out on its own, and the status is visible in the admin panel. It is the sum of many small, repetitive steps that makes the difference.

We estimate that the platform frees up approximately 18 hours a week. This is an estimate, not a measured figure, and it is based on specific automations: manual entry of applications, confirmation emails, handling CV files, status updates and the weekly reporting for follow-up. Below we break down where the time is actually freed up.

The figures are rounded estimates tied to concrete automations, not commitments. The point is the direction: administration no longer grows linearly with the number of roles and applications, but is kept in check by the system doing the heavy lifting.

The technology behind it

The platform is built on serverless edge infrastructure, which makes it fast, cheap to run and easy to maintain. We chose each part based on what GoSource actually needed, not on what was most technically impressive.

• Serverless hosting and functions serve the site and run the form logic. The code lives in GitHub and is deployed automatically on every push — no manual uploads.
• A database is the shared storage where applications are saved. The site and admin panel read and write against the same database, which is the whole point: one source of truth, no syncing between systems.
• Object storage stores CVs and attachments. Only a reference is saved in the database — the file itself sits safely in object storage.
• Resend handles the transactional emails (confirmations and notifications) with correctly configured email authentication (SPF/DKIM/DMARC) so the emails reach their destination.
• Access protection secures the admin panel — only authorised users get in, via login instead of passwords that get passed around.
• A scheduled job (cron) sends automatic confirmation to new applicants at regular intervals, so the flow keeps running without anyone having to press buttons.

Everything runs on EU-based infrastructure and GoSource owns its data. This is a deliberate stance: personal data in a recruitment process should be handled carefully, and a clear, consolidated data model makes it easier to meet the requirements.

Results and next steps

GoSource now has a platform that looks professional in two languages, collects applications in a structured way and handles the administration around them in the background. The estimated time saving of around 18 hours a week means, in practice, that the team can open more roles and run more conversations without drowning in data entry and follow-up. The system is built to scale: new roles are added by creating a new listing page, and the rest of the flow works straight away.

The next step for GoSource is about building further on the same foundation — more automated prospecting of candidates into the admin panel, closer integration with outbound outreach, and gradually sharpened KPIs in the dashboard. Because everything rests on a shared database and a simple, robust infrastructure, each addition is quick to make.

Want to see what a similar platform could look like for your business? Take a look at our solutions or get in touch and we'll look at your flows together.

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How it's built — APIs, automations and infrastructure

For anyone who wants to look under the hood, the platform is built from well-proven parts that each do one clear thing. Here is how it all fits together:

• APIs: applications are received by a dedicated endpoint (/ansokan) in a serverless function, and transactional emails are sent via Resend's API. The form on the site calls the endpoint, which in turn talks to the database, the file storage and the email service in one go.
• Automations: every application writes itself to the database, notifies the right recipient per role and uploads the CV — without anyone moving data by hand. An auto-confirmation goes out to the applicant automatically.
• Cron job: a scheduled trigger runs every 15 minutes and sends confirmations to new applicants, so the flow runs around the clock without manual work.
• Infrastructure: the site and logic run on bespoke, serverless edge infrastructure, with a custom database as shared storage, object storage for CV files and access protection securing the admin panel. The code auto-deploys from GitHub on every push.
• Design: the site follows a considered, consistent design in both Swedish and English, so that GoSource looks professional whichever page a visitor lands on.
• SEO/GEO: clean, search-friendly Swedish URLs, 301 redirects and structured content make the pages easy to find and interpret — for both search engines and language models.
• Third-party integrations: Resend for email with correctly configured SPF/DKIM/DMARC so the emails reach their destination, and GitHub for version control and automatic deployment.